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MeitY develops 'Entity Locker' for business document management

 

By TIOL News Service

NEW DELHI, JAN 21, 2025: THE National eGovernance Division (NeGD), under the Ministry of Electronics and Information Technology (MeitY) has developed Entity Locker, a cutting-edge digital platform designed to transform the management and verification of business/organisation documents.

Securing cloud solution for Businesses

Entity Locker is a secure, cloud-based solution that simplifies the storage, sharing, and verification of documents for a wide range of entities, including large organisations, corporations, micro, small, and medium Enterprises (MSMEs), trusts, startups and societies. The platform is a critical component of India's Digital Public Infrastructure, aligning with the vision of the Union Budget 2024-25 for enhanced digital governance and ease of doing business.

Entity Locker is built on a robust technological framework that integrates with multiple government and regulatory systems, offering:

Real-time access and verification of documents through integration with government databases

Consent-based mechanisms for secure sharing of sensitive information

Aadhaar-authenticated role-based access management to ensure accountability

10 GB of encrypted cloud storage for secure document management

Legally valid digital signatures for authenticating documents

By consolidating these features, the platform aims to minimize administrative overhead, reduce processing times, and enhance operational efficiency for businesses.

Entity Locker Benefits include:

Streamlines document sharing and access with partners and stakeholders

Built-in features simplify adherence to regulations and reporting requirements

Ensures accountability by tracking all document-related activities

Consolidates storage and security to reduce administrative overhead

Minimizes document processing times and operational bottlenecks

Seamless integration with Government organisations

Entity Locker's seamless integration with systems such as the Ministry of Corporate Affairs, the Goods and Services Tax Network (GSTN), the Directorate General of Foreign Trade (DGFT) and other regulatory institutions provides businesses instant access to critical documents. This connectivity facilitates simplified compliance processes and ensures efficient document management.

The platform supports various use cases, including:

Vendor verification on the procurement portal

Expedited loan applications for MSMEs

FSSAI compliance documentation

Vendor verification during registration in GSTN, MCA and tendering process

Streamlined corporate annual filings

Not just a technological innovation

Senior officials from MeitY emphasise that Entity Locker is more than just a technological innovation. It is a strategic initiative designed to reduce administrative friction, catalyse productivity, and unlock new opportunities for businesses. The platform reflects the government's commitment to creating a digitally empowered and efficient business environment.

As a part of the Digital India Programme, Entity Locker exemplifies the innovative use of technology to solve complex administrative challenges and promote economic growth. Its phased implementation will see gradual integration with more government platforms and agencies.

Businesses, regulators and other stakeholders are encouraged to adopt this transformative digital solution to enhance operational efficiency and compliance.


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